Board Handbook

This page is only available to current Board Members

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CCTHC OFFICER HANDBOOK

The following succession policy should be considered throughout the club year as new board members and officers are considered.

8/12/2015

CAPE CORAL TARPON HUNTERS

BOARD AND OFFICERS SUCCESSION POLICY

PURPOSE: To delineate the process for filling board members seats and selection of officers.

RATIONALE: To promote shared governance of the club by moderated turnover of the board and officers. To avoid “critical mass” simultaneous departures of board members and officers. To avoid “high risk” selection decisions.

GOALs:

1. Evaluation of potential board members (and future officers) should begin at the start of the season and during the events where club members may share their work ethic, organizational skills and enthusiasm for the club.

• It is suggested that the board have a two man screening committee to prepare the slate and confirm it's in compliance with this policy.

•Per the by-laws, the entire board acts as the nominating committee, and not just the Vice President.

•At least one of the incoming board members should be qualified to be a future club President.

2. Comply with the by-laws of the club.

3. Open and transparent process to officers/board members and nominees.

4. Turn over 2-3 positions per year maximum.

The first turnover position would nominally be the outgoing Past-President. The exception might be if the outgoing past president were moving to the role of another officer.
It is recommended that any officer turnover be filled by an existing board member.
It is recommended that any incoming board members serve a minimum of 1 year on the board before filling an officer position.
The Vice President slot must be filled by a sitting officer or board member.

Following the guidelines set forth provides a succession path for seasoned board members /to officers /to VP / and then President.

JANUARY- Vice-President reserves/pays deposit on banquet

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.CLINIC PRESS RELEASE

TARPON FISHING CLINIC

Presented by: Cape Coral Tarpon Hunters Club

Open to the public

February XX, 2015. Doors open at 7pm. Program begins at 730pm.

Location: Cape Coral Yacht Club, 5819 Driftwood Parkway, Cape Coral, FL 33904

“Hands on” seminar stages:

Proper knot tying

Tackle and equipment selection

Bait selection and rigging

Best techniques to catch and safely release a Tarpon

Tarpon hotspots

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FEBRUARY- BOARD MEETING:

2015 February board meeting agenda

Hosted by Bob Thomas, 5344 SW 8th Place Cape Coral, 33914 239-770-8349

*Treasurer’s report.

*Sec. Report

*Business:

Old; Position descriptions; Banquet discussion.

New; Wounded Warriors hunt discussion; Light Tackle/ Fly hunt and trophy discussion; Guest speaker discussion; Committees

First General meeting, 2015 Tarpon fishing seminar/clinic

Flyer and press release for clinic

Assignments

Refreshments

Agenda for clinic (clipboards, nametags, pens, paper, assist with 50/50, floating fish basket, spin rod, bait)

Script discussion

*Future meeting places?

FEBRUARY SEMINAR:

Tarpon Fishing Clinic, 2015 February 19, 2015

6:20pm, Set-up begins for presenters, Board members assist. Board and presenters meet with Ken as a group.

7pm, doors open.

Items needed: Name tags for 250 people, current club members are asked to write “CCTH” on their name tags and wear clothing that identifies them as members.

Available board members are asked to welcome people as they arrive.

Application forms, pens, paper, clipboards (Board members, please bring any clipboards you have for filling out applications),

7:30pm, Pledge

7:35pm, Formal welcome to members and guests, restrooms, refreshments, and introduces board members;

President Ken Jaros

Vice-President Bob Palmer

Secretary Bob May 111

Treasurer Dick Bonnell

Sgt-At Arms Arnie Epstein

DIRECTORS

Oscar Mohn

Rob Steffan

Al Grabow

Bob Thomas

Past President Vince Parkinson

Member consultants to the board: Jerry Geyer, Jim (JC) Collier

7:40pm, Provide overview of evenings activities:

50/50 drawing, website introduction, seminar stages, club membership, and a special announcement for our next meeting.

Brief introduction to website (Bob T on laptop) Start with:

1. “About Us” International

2. “Calendar” Note March 26th Special Pops, mark your calendar. Discuss Rookie Hunt, Picnic , Ladies Hunt and Banquet.

3. “News and Notes” see photos, scroll to fishing buddies

4. “Membership Application” $40 individual, $45 household

5. “Contacts”

6. “For Members” scroll thru and hold on 2013 fishing report. I will spend only one minute on the fishing report and will say that we will share Tarpon Fishing Hotspots at the evenings end, right before the 50/50 drawing.

7. “Home Page”, tell audience that we have 4 stages and they can spend 20 minutes at each, I will announce when it’s time to go to next stage.

Before I announce the presenters, I will ask the audience by a show of hands how they heard of our Tarpon clinic. Radio, New residents club, bait shop flyer, sportswriter newspaper article, other.

Introduce presenters

Proper knot tying Captain John Mester

Tackle and equipment selection Captain Jack Zink

Bait selection and rigging Captain Vince Parkinson

Best techniques to catch and safely release a Tarpon Captain Jerry Geyer and assisting Jerry is Ralph Yost

8:05pm, Audience moves to stages

9:25pm, seminar stages over, 10 minute break to buy 50/50 raffle tickets, fill out membership application, restroom. Board members, please socialize with guests

9:35pm, Thank presenters individually, applause. Last chance 50/50 announcement.

9:40pm, Tarpon hotspots (Bob T. on laptop “For Members” 2013 Fishing Report) I will provide some examples of hotspots (they need to be members to gain current knowledge about “TODAYS” hotspot).

Millions of acres of water out there, one boat, one set of eyes. Increase your chances of catching that trophy Silver King. Enjoy the benefits of membership and use the combined skills of all our members. In addition to having many sets of eyes on the water, and boats scattered about scouting for each other, as a member you can share in special promotions afforded to club members, such as: a $20 discount with SeaTow, and for every NEW member you refer and join the membership you get an additional $25 off. Wait there’s more, as a Cape Coral Tarpon Hunter you will receive discounts at a number of Tackle and bait stores. But most importantly, you receive the friendship and camaraderie of likeminded people ETC. etc.

Announce: March 1st Sunday 12:01 AM 2015 Season Opens

The next meeting for the Cape Coral Tarpon Hunters will be held right here at 7:30pm on Thursday, March 19th. At that meeting we will present a shorter, streamlined version of today’s Clinic, with a question/ answer period.

Also, at that meeting, in the back of the room, all club members are encouraged to bring in any tackle or boat stuff (handhelds, rods, reels, gear) that they wish to barter, sell or trade with other CCTH club members. Commercial sales are not allowed, only club members can participate. New members, you may find just what you need for a successful Tarpon season. We have application forms at the back table.

9:50pm, 50/50 drawing, have a guest draw the ticket (Ken will point out person)

Thank you all for coming and we hope to see you at our next meeting on March 19th. Good night and be safe out there.

Club members meet and greet as people leave. Membership applications passed out to those guests leaving.

10pm Clean up, Go home.

MARCH- BOARD MEETING:

2015 March 3rd board meeting agenda

Hosted by Bob Thomas, 5344 SW 8th Place Cape Coral, 33914, 239-770-8349

*Treasurer’s report.

*Sec. Report. Vince to mentor Ralph on Beach shootout, May 16th.

* Vote new members/ renewal members

*Business:

Old; Tarpon Clinic; Hats and patches; tri fold flyers

New; Joe D memorial/ celebration, Sunday 1pm VFW. Guest speaker discussion; New locker #1 key.

SPECIAL POPS March 26th

Rookie Hunt and picnic April 18 & 19

Committees: Awards coordinator 2015 suggestions

Refreshments: Ken will contact Mike Fluty.

*Future meeting places?

1ST GENERAL MEETING:

March 19, 2015 General Meeting Agenda

Pledge

50/50, restrooms, refreshments, club T-shirts patches and hats for sale

Synopsis of evening’s event: Web site tutorial, Bob T and Ken J. Calendar, Saturday March 21, 1st club Hunt. Thursday March 26th 4-6pm Special Pops, April 18th Rookie hunt, April 19th club picnic, CLUB MEMBER TACKLE SALE/SWAP, FIGHTING TECHNIQUES/FISH HANDLING PRESENTATION BY JERRY GEYER and Ralph Yost, question and answer period, Tarpon hotspots (Ken & Bob T).

* Introduce Board Members.

* Welcome new members, discuss importance of participation in club activities, example: How Special Pops is connected to the rookie hunt and picnic (Bob Palmer can add some words here if he wishes.)

* Website tutorial (Bob T and Ken) 10 plus minutes, Bob May to speak about SPECIAL POPS, will cover current hotspots at end of program.

* Bob T- IF YOU ARE NOT RECEIVING EMAILS ABOUT WEBSITE UPDATES OR YOU CAN'T LOG IN AS A MEMBER WE MAY HAVE AN INCORRECT EMAIL ADDRESS. WE TRY ONE PHONE CALL TO MAKE CONTACT IF EMAIL "BOUNCES"

SEND AN EMAIL VIA YOUR EMAIL PROVIDER TO RCTHOMENATOR@GMAIL.COM ALONG WITH YOUR NAME AND "TARPON CLUB EMAIL" IN THE SUBJECT LINE

* Ralph Yost has achieved the 5o fish level in the Bob Locker Master Tarpon Angler Program. Ken to present T shirt and certificate.

* CLUB MEMBER TACKLE SALE/SWAP- 15 minutes

* Break, Sell 50/50, T-shirts and hats- 5 – 10 minutes

* FIGHTING TECHNIQUES/FISH HANDLING PRESENTATION BY JERRY GEYER and Ralph Yost, 20-25 minutes

* Question and answer period

* Tarpon Hotspots

* announcement, Captain George Tunison (fishing columnist for the Cape Breeze) does a fun and relaxed "Total Beginners Saltwater Fly Fishing Course" Trout to Tarpon ..It's 2.5 hours long (30 minutes class room time and two hours on the water with a pro guide in his boat developing your skills one on one) No equipment or experience needed, just show up everything provided. 125.00 for the whole package. This area is great fly rod country and all of our local game fish are very fly friendly. This is the third year of the course and he has had a great response each year. Capt. George has supported the Cape Coral Tarpon Hunters very well in the past, and is a strong advocate for our sport and conservation of the Tarpon fishery.

239-282-9434 or captgeorget3@aol.com

*Next General meeting, April 16th

* 50/50 drawing

* Thank you and Good night

APRIL- BOARD MEETING:

2015 April 7th, board meeting agenda

Hosted by Ken Jaros, 5509 SW 6th Ave. Cape Coral, 33914. 618-713-0267

*Treasurer’s report.

*Sec. Report.

* Vote new members/ renewal members

*Business:

Old; Locker keys, SPECIAL POPS March 26th,,: . Beach shootout? Mike Fluty will continue to provide refreshments

New; Discuss Byron Stout Best Bets.

Special thanks to Sandy Adams for photos, discussion.

Special thanks to Scott Barry for donation to cover the cost of Special pops, discussion.

Guest speaker discussion; April, May, June July August,

Rookie Hunt and picnic April 18 & 19, sign-up sheet?

Committees: Awards coordinator 2015 suggestions.

Start discussion about 2016 board and officers.

*Future meeting places?

Rookie Hunt Coor : Pairings

Picnic Planning (Vice-President)

Inventory Review

Committee Assignments

2ND GENERAL MEETING:

April 16, 2015 General Meeting Agenda

Pledge

Mention 50/50, Restrooms, refreshments, Club T-shirts, Hats for sale
Synopsis of evening’s event: Special Pops happened on March 26th at the Yacht club pier. Blind fishing tournament, Rookie Hunt April 18th, CCTH Picnic will be April 19th, 2nd Hunt April 25th, Ladies Hunt May 9th, Beach shootout May 16th, The Birth of Big Game Fishing and club history, For members only-confidential, Fishing hotspots. Next General Meeting Thursday May 21st
Welcome new members. 1 minute
Special Pops, Special thanks to Bob May and Oscar Mohn. Ask all that participated to stand, applause. Bob or Oscar to speak and present Sandy Adams with recognition certificate. 3-4 minutes
Blind fishing tournament, Bob Palmer or Rob Steffan speak 2-3 minutes
Rookie Hunt April 19th, Bob Palmer and Al Grabow to speak. 2-3 minutes
Present Al Grabow with 25 fish shirt. 2-3 minutes
CCTH Picnic will be April 19th, signup sheet (by Bob P)on back table. 2-3 minutes
2nd Hunt April 25th. Coordinator? 1-2 minutes
Ladies Hunt May 9th. Coordinator? 2-3 minutes
Beach shootout May 16th, Ralph Yost will be coordinator for 2015 (2014 top angler with 47 releases) Ken J to mention, if on the water Saturday May 16th and you see fish call via cell to participants. 3-4 minutes
Introduce: Ken Holzhauer, The Birth of Big Game Fishing and club history. 20-25 minutes

Break, Sell 50/50, T-shirts and hats

Accolades, Bob T to assist, 1st fish, 1st hunt, ex rookies, etc. 2-3 minutes
For members only-confidential, password, use of radio, sportswriters, tackle and bait shops. Let’s not shoot ourselves in the foot. 3-4 minutes
Fishing hotspots, Bob T. to assist with members page. 4-5 minutes
Question/ answer period. 3-4 minutes
Wrap up section. Special Pops happened on March 26th at the Yacht club pier. Blind fishing tournament, Rookie Hunt April 18th, CCTH Picnic will be April 19th, 2nd Hunt April 25th, Ladies Hunt May 9th, Beach shootout May 16th, Thanks again to Ken Holzhauer, The Birth of Big Game Fishing and club history, For members only-confidential, Fishing hotspots. Next General Meeting Thursday May 21st. 2-3 minutes
Next General Meeting Thursday May 21st main Topic---Outside Tarpon fishing
50/50 drawing, Thank you and good night

May 5th, 2015, Board meeting agenda

Hosted by: Arnie Epstein

2111 SE 25th Terrace

Cape Coral, 33904----

* Welcome guests, Bob, Rick

*Treasurer’s report.

*Sec. Report.

* Vote new members/ renewal members

*Business:

Old; 1, Rookie hunt synopsis.

2. Picnic, discussion and wrap-up. Numbers, food list recommendation, how to improve?

3. Discuss Byron Stout Best Bets. And visit with Dave at Lehr’s

4. Discuss 2015 Awards coordinator duties etc.

New; 1. Ladies hunt

2. Beach shootout? Vince update

3. Guest speaker? David Holzhauer?

4. Health update of members, Marcy.

5. Arnie Peterson’s 9 fish to be reinstated, discussion and vote.

6. Any questions or suggestions about 2016 board and officers?

7. Planned vacations?

8. Banquet discussion, reservation at Elks, reservation form for members, Last year’s info.

*Future meeting places?

3RD GENERAL MEETING

May 21, 2015 General Mtg. script

Pledge

• Mention 50/50, Restrooms, refreshments, Club T-shirts, Hats for sale.

• Synopsis of evening’s event: Rookie Hunt April 18th, CCTH Picnic was on April 19th, 2nd Hunt was April 25th, Ladies Hunt was May 9th, Beach shootout May 16th, 3rdhunt- 2 day, Captain David Holzhauer, offshore fishing, or fishing the Gulf, “Fishing Buddies” current Tarpon Fishing hotspots. Next General Meeting Thursday June 18th. 2 minutes

• Welcome new members. 1 minute

• Rookie Hunt April 19th, Bob Palmer presents 2-3 minutes. Bob T. on web, photos of Rookie hunt Bob T. to speak 2 minutes

• CCTH Picnic 2-3 minutes

• 2nd Hunt April 25th. No fish, 1 minute

• Ladies Hunt May 9th. No fish, 1 minute

• Beach shootout May 16th, Ralph Yost coordinator, with assistance of Vince Parkinson. Ralph speaks, 3-4 minutes

3rd hunt-2day May 30, 31st, volunteer coordinator? 1 minute

• Introduce: Captain David Holzhauer, Fishing for Tarpon offshore. 20-25 minutes

Break, Sell 50/50, T-shirts and hats

• Accolades, Bob T to assist, ( if applicable) 2-3 minutes

• Fishing Buddies discussion 2-3 minutes

• Fishing hotspots, Bob T. to assist with members page. Open discussion. 4-5 minutes. Reminder- For members only-confidential, password, use of radio, sportswriters, tackle and bait shops, 1 minute

Mention Banquet October 17th, any door prize donor suggestions? 1-2 minutes

• Question/ answer period. 3-4 minutes

• Wrap up section. Rookie Hunt April 18th, CCTH Picnic will be April 19th, 2nd Hunt April 25th, Ladies Hunt May 9th, Beach shootout May 16th, Thanks again to Captain David Holzhauer, Fishing for Tarpon offshore, 3rd hunt May 30-31st, Fishing Buddies, Fishing hotspots. Next General Meeting Thursday June 17th. 2-3 minutes

• Next General Meeting Thursday June 17th, main Topic---Doctor Stanley Schwartz. 1 -2 minutes

• 50/50 drawing, Thank you and good night. 2-3 minutes

JUNE- BOARD MEETING:

June 2nd, 2015, Board meeting agenda

Hosted by: Dick Bonnell

1922 Everest Parkway

Cape Coral, 33904

* Welcome guest, Rick Pennewaert

*Treasurer’s report.

*Sec. Report.

* Vote new members/ renewal members

*Business:

Old; 1, Ladies hunt

2. Beach shootout, discuss territory and rules

3. Guest speaker? David Holzhauer, volume.

4. Arnie Pettersen thanks board for reinstating 9 fish to his record.

5. Any volunteers for 2015 Awards coordinator duties?

New; 1. 3rd Hunt, 2 day ---report.

2. Open discussion, Hunt coordinator position, V ?

3. 2016 officers and board discussion:

The succession policy was adopted in 2015

8/12/2015

CAPE CORAL TARPON HUNTERS

BOARD AND OFFICERS SUCCESSION POLICY

PURPOSE: To delineate the process for filling board members seats and selection of officers.

GOALs:

• It is suggested that the board have a two man screening committee to prepare the slate and confirm it's in compliance with this policy.

•Per the by-laws, the entire board acts as the nominating committee, and not just the Vice President.

•At least one of the incoming board members should be qualified to be a future club President.

2. Comply with the by-laws of the club.

3. Open and transparent process to officers/board members and nominees.

4. Turn over 2-3 positions per year maximum.

The first turnover position would nominally be the outgoing Past-President. The exception might be if the outgoing past president were moving to the role of another officer.
It is recommended that any officer turnover be filled by an existing board member.
It is recommended that any incoming board members serve a minimum of 1 year on the board before filling an officer position.
The Vice President slot must be filled by a sitting officer or board member.

Following the guidelines set forth provides a succession path for seasoned board members /to officers /to VP / and then President.

Following, parts of our by-laws:

b. Officers and directors will be elected for a one year term. Officers or directors may be elected to serve consecutive terms. The vice president and immediate past president generally serve consecutive terms to maintain consistency on the board. However, it is recognized that new persons on the board is desirable, and in general officers and directors will be limited to four consecutive years. Exceptions to the four year limit may be approved by a majority vote of the nominating committee. Past officers or directors may be re-elected in subsequent years to fill vacancies as necessary.

c. The board of directors shall consist of up to six persons who shall be elected by the membership and have one vote each. Additionally, the vice president, secretary, treasurer, sergeant-at-arms, and last year’s president will each have one vote. The president is a non-voting member unless there is a tie. The president may appoint a club historian. This office is a non-voting position, and may be held by the same person for as long as he or she may desire. This office is required to maintain club records, photos, and memorabilia in a scrap book format, which is to be displayed at club functions.

d. Candidates for office will be nominated by officers and board of directors, who will serve as the nominating committee. Verbal nominations from the floor will only be accepted at the July membership meeting. Written nominations of candidates for office must be submitted to the board by August 1st by a member in good standing and signed, for the candidates to be considered. Candidates must be a member for at least one year to be eligible for office. Officers and directors will be elected by the club members by a majority vote of those present at the last membership meeting of the season.

4, Board Handbook discussion, anything missing?

5, Health update of members

6. 4th Hunt June 20th

7. June 18th Gen. Mtg., and speaker, Dr. Stanley Schwartz

8. July and August speaker/presentation schedule?

9. Banquet solicitation plan in July and trophy sponsor solicit. FMBTH club sponsor discussion???

10. Planned vacations?

11. Banquet discussion (Oct 17th), reservation form for members, Last year’s info shared?

12. July 7th board meeting location?

June 18, 2015 General Mtg. script

Pledge

• Mention 50/50, Restrooms, refreshments, Club T-shirts, Hats for sale.

• Synopsis of evening’s event: Honored to haveDoctor Stanley Schwartz as our GUEST SPEAKER, on May 30th and 31st. we had our 3rd hunt- 2 day hunt, June 20th 4th hunt, July 11th and 12th- 2 day hunt, banquet sponsors, Banquet reminder, club by-laws and board nominations, Accolades or member recognition, Tarpon hotspots, Next General meeting June 18th.. 2 minutes

• Welcome new members. 1 minute

Introduce OUR GUEST SPEAKER:

We are pleased to announce that today’s speaker is DR. Stanley V. Schwartz, MD, FAAD

Dr. Schwartz has been with Associates In Dermatology with Cape Coral and Fort Myers locations since 1987, bringing a high level of skin care and skin cancer diagnosis and treatment. His professional interests include the early diagnosis of melanoma, the treatment of skin cancer and dermatologic problems caused by dangerous marine organisms as well as general medical and surgical dermatology. He is Board Certified by the American Board of Dermatology, a fellow of the American Academy of Dermatology, and a member the Florida Society of Dermatology and Dermatologic Surgery.

Please welcome a fellow fisherman and friend to the Cape Coral Tarpon Hunters club, Dr. Schwartz

25 minutes

Break, Sell 50/50, T-shirts and hats. 15 minutes

On May 30th and 31st we had our 2 day hunt. One fish was caught and registered by board member Oscar Mohn. Congrats. Segway into next topic. 1 minute
Hunt coordinator explanation, a request for a volunteer hunt coordinator will be made at our general membership meetings prior to the hunt. In the event that there is no coordinator, any participant in the hunt can act as the coordinator. All participants will notify the hunt coordinator by VHS that they are on the water and participating in the hunt if in range, If you are fishing alone, let us know for safety and witness purposes. ------- Always announce your presence on the water. 2-3 minutes
June 20th 4th hunt- coordinator?, 2 minutes
July 11th and 12th- 2 day hunt. Begins 7 am June 11th and ends 2 pm July 12th. Coordinator? 2 minutes
Trophy sponsors for 2015 banquet:

Men’s trophy---Jim Griffith-Fish 36/ Nautical Mile, 1 minute

Ladies’ trophy--- Fort Myers Marine. 1 minute

Banquet reminder, Saturday, October 17th. . 1 minute

Club by-laws and board nominations, I. ORGANIZATION
a. Officers of the club will consist of a President, Vice President, Secretary, Treasurer, and Sergeant-at-Arms.
b. Officers and directors will be elected for a one year term. Officers or directors may be elected to serve consecutive terms. The vice president and immediate past president generally serve consecutive terms to maintain consistency on the board. However, it is recognized that new persons on the board is desirable, and in general officers and directors will be limited to four consecutive years. Exceptions to the four year limit may be approved by a majority vote of the nominating committee. Past officers or directors may be re-elected in subsequent years to fill vacancies as necessary.
c. The board of directors shall consist of up to six persons who shall be elected by the membership and have one vote each. Additionally, the vice president, secretary, treasurer, sergeant-at-arms, and last year’s president will each have one vote. The president is a non-voting member unless there is a tie. The president may appoint a club historian. This office is a non-voting position, and may be held by the same person for as long as he or she may desire. This office is required to maintain club records, photos, and memorabilia in a scrap book format, which is to be displayed at club functions.
d. Candidates for office will be nominated by officers and board of directors, who will serve as the nominating committee. Verbal nominations from the floor will only be accepted at the July membership meeting. Written nominations of candidates for office must be submitted to the board by August 1st by a member in good standing and signed, for the candidates to be considered. Candidates must be a member for at least one year to be eligible for office. Officers and directors will be elected by the club members by a majority vote of those present at the last membership meeting of the season.

In summary: It is desirable to have new members on the board. The board is the nominating committee, and we will accept verbal nominations of candidates for office only at our July general membership meeting. After the July meeting Written nominations of candidates for office must be submitted to the board by August 1st by a member in good standing and signed, for the candidates to be considered. Election will be at the September 17th General Membership meeting. 5-7 minutes

Accolades 2-3 minutes
Tarpon Hotspots and discussion, Bob T to assist, 10 minutes
Question and answer , 5-10 minutes
Next General meeting, June 18th, 1 minute
Good night

JULY- BOARD MEETING

July 7, 2015 CCTHC board meeting, 7pm

Hosted by: Ken Jaros

5509 SW 6th Ave

Cape Coral Fl. 33914

* Welcome guest, Ralph Yost.

*Treasurer’s report.

*Sec. Report.

* Vote new members/ renewal members.

*Business:

Old; 1, Dr. Stanley Schwartz.

2, 4th Hunt June 20th.

3, Trophy sponsors, Jim Griffiths—Fish 36/ nautical mile—men’s trophy

Fort Myers Marine--- Colinda Helveston---- Ladies’ trophy---

Have we received checks from sponsors? Letter review.

4. July 11, 12th 2 day Hunt mention.

New; 1. Future Officer and board nominee’s discussion

Verbal nominations from the floor will only be accepted at the July membership meeting.

Written nominations of candidates must be submitted to the Board by August 1st by a member in good standing and signed.

2. Banquet discussion (Oct 17th),

Banquet reservation form, printed for next meeting and email.
Banquet solicitation plan (sgt. at arms) discussion
August board will finalize banquet details?

3. Program speaker for July 16th general meeting?

4. Program speaker for August 20th general meeting?

5. July 11, 12th 2 day Hunt.

6. Junior Hunt July 26th

7. Light tackle Hunt August 1st.

8. Website “fish report location” discussion and possible vote. Last general meeting had a good debate.

9. Wellness report of membership.

10. Board/Officers vacations or planned absences.

11. General discussion, observations: Example: VP to prepare next year’s calendar for August meeting? Suggested that the date be placed on the CCTHC handbook.

12. Next board meeting August 4th, host and location.

5TH GENERAL MEETING

July 16, 2015 General Mtg. script

Pledge

• Mention 50/50, Restrooms, refreshments, Club T-shirts, Hats for sale.

• Synopsis of evening’s event: Glad to have Ralph Yost discussing today’s subject “Sounders and Fish Finders.”, June 20th we had our 4th hunt, on July 11th and 12th we had a 2 day hunt, Upcoming Junior Hunt July 26th. Light tackle Hunt August 1st. Banquet reminder, club by-laws and board nominations, Accolades or member recognition, Tarpon hotspots, Program speaker for August 20th general meeting. 2 minutes

• Welcome new members. 1 minute

• Introduce OUR GUEST SPEAKER: Ralph Yost “Sounders and Fish Finders” 45 minutes

Break, Sell 50/50, T-shirts and hats. 15 minutes

• On June 20th we had our fourth Hunt , Ken Holzhauer only fish. 1 minute

• July 11th and 12th- 2 day hunt. started 7 am July 11th and ended 2 pm July 12th. 1st fish, Ken Holzhauer, also catching fish- Bob May and Oscar Mohn with Jerry Geyer catching the last fish of the Hunt. 2 minutes

• Banquet reminder, Saturday, October 17th. Bob Palmer to assist Ken 4 minutes

Club by-laws and board nominations,

It is desirable to have new members on the board. The board is the nominating committee, and we will accept verbal nominations of candidates for office only at our July general membership meeting which is this meeting. After the July meeting, Written nominations of candidates for office must be submitted to the board by August 1st by a member in good standing and signed, for the candidates to be considered. Election will be at the September 17th General Membership meeting. 3 minutes

Accolades 2-3 minutes

• Tarpon Hotspots and discussion, Bob T to assist, 4-6 minutes

• Question and answer , 5-10 minutes

• Next General meeting, August 20th, Speakers topic is “How to lose less fish”, 1 minute

• Good night

AUGUST- BOARD MEETING

August 4, 2015 CCTHC board meeting, 7pm

Hosted by: Jerry Geyer

5224 SW 12 Place

Cape Coral, 33914

*Treasurer’s report.

*Sec. Report.

* Vote new members/ renewal members.

*Business:

Old;

New; • Banquet

1. “ Banquet reservation form” (must have form without prices to include with invitation letters to sponsors: Trophy sponsors, Jim Griffiths—Fish 36/ nautical mile—men’s trophy

Fort Myers Marine--- Colinda Helveston---- Ladies’ trophy---)

• Banquet reservation form.

Banquet discussion (Oct 17th),

• Banquet solicitation discussion/ purchase prizes?

Special banquet board meeting, date and location?

Finalize standings and awards: Order trophies and shirts:

Pick up remaining do9or prizes: Finalize banquet preperations.

2. Program speaker for August 20th general meeting? How to lose less/fewer fish. Also,

Jim Griffiths to present details of Fish 36 details at our August 20th general meeting.

3. Sportsman of the year vote.

4. Rookie of the year vote.

5. Future Officer and board nominee’s discussion

6. 2016 calendar

7. July 11, 12th 2 day Hunt.

8. Junior Hunt July 26th

9. Light tackle Hunt August 1st.

10. Wellness report of membership.

11. Board/Officers vacations or planned absences.

12. Next board meeting September 1st, host and location. (pizza purchase, membership vote, VP to emcee meeting)

6th GENERAL MEETING

August 20,2015 General Mtg. script

Pledge

• Mention 50/50, Restrooms, refreshments, Club T-shirts, Hats for sale.

• Synopsis of evening’s event: Had the Junior Hunt July 26th. Light tackle Hunt was August 1st. Upcoming 6th Hunt August 22nd. Memorial Hunt will be Sunday August 23rd. Special guest Jim Griffiths – Fish 36 details. Banquet reminder and discussion. Tonight’s topic is How to lose fewer/ less fish with discussion among various club members. Accolades or member recognition, Tarpon hotspots, Sept. gen meeting on the 17th. 2 minutes

• Welcome new members. 1 minute

• On July 26th we had the Junior Hunt. 1 minute

• On August 1st we had the light tackle hunt. 1 minute

• Upcoming 6th Hunt August 22nd, Coordinator? 1 minute

Memorial Hunt will be Sunday August 23rd. Explain Past Members Hunt, Coordinator? 1 minute

Introduce OUR Special GUEST: Jim Griffiths with Fish 36 details, 15 minutes.
Banquet reminder, Saturday, October 17th. Bob Palmer to assist Ken. 10 minutes

Raffle tickets 5 for $20, 25 tickets for $100 etc.

• Break, Sell 50/50, T-shirts and hats. 10 minutes

Tonight’s topic is How to lose fewer/ less fish with discussion among various club members. 25 minutes

• Accolades 2-3 minutes

• Tarpon Hotspots and discussion, Bob T to assist, 4-6 minutes

• Question and answer, 5-10 minutes

• Last General membership meeting Sept. 17th. Vote for next year’s board, Banquet info. Pizza. Bob Palmer to emcee the meeting. 2 minutes

SEPTEMBER- BOARD MEETING

September 1, 2015 CCTHC board meeting, 7pm

Hosted by: Arnie Epstein

2111 SE 25th Terrace

Cape Coral

*Treasurer’s report.

*Sec. Report.

* Vote new members/ renewal members.

*Business:

Old; If FMBTHC agrees to date of shoot out and all other dates check out, discuss or vote calendar 2016

New; Banquet (Oct 17th),

Has Jim Griffiths and Colinda Helveston received their invitation letters and checks received?
Has contact been made with Jo Hardwick and Bill Wallis?
Has contact been made with FMBC, 4 complimentary tickets?
Who will be the 2 photographers?
Banquet solicitation discussion/ purchase prizes?

If the Club is to purchase fishing gear for banquet prizes not to exceed $500.00, vote “yes or no” and decide how to procure tackle for raffle if “yes”. Discuss deadline to make purchases (before Oct 5th?)

FYI. David Holzhauer is unable to be a tackle source.

Possible sources Lehr’s tackle, and Dick’s Sporting goods has Shoremaster 8’tarpon rods for

About $55.00.

Banquet reservation form to hand out at Sept. gen. meeting.
Traveling trophies to be returned at the Sept. gen. meeting.
FYI. Sportsman of the year has been ordered and I will pick up in October.
General discussion and assignments for banquet

• Special banquet board meeting, date and location? Final standings and awards: trophies and shirts: pick up remaining raffle prizes: finalize banquet preparations.

Friday, October 9th, 2015, 7pm

Ken Jaros

5509 SW 6th Ave, Cape Coral, 33914

September 17th General Membership Meeting (Bob Palmer runs meeting and can create a script from the following and results of the board meeting)

How many pizzas and who will place the order for delivery (last year we spent approx.. $140 including tip)? Speak to Mike Fluty about drinks (beer?).

Trophies will be returned for engraving

Membership votes for 2016 board.

Sept. 19, last General Hunt

Sept. 30th ,Last Day Challenge

Sept. 30th, Season ends at midnight

October 6th board meeting (If the board needs to meet, will need a location, or will the October 9th meeting suffice, question to the board?)

October 9th at Ken Jaros home, 7pm

Tarpon hotspots

Talk about Banquet, hand out reservation forms.

OCTOBER -

Agenda for the "Special Banquet Meeting" at the home of :

Ken & Deb Jaros

5509 SW 6th Ave

Cape Coral, 33914

7pm Friday October 9th

Treasurer's report

Secretary's report

Old business; 2016 calendar; shootout dates.

New business; 2016 "Rookie of the year" selection/ discussion.

2016 Secretary nomination/ or discussion?

Banquet, reservation numbers, FMBTHC numbers; photographers; Raffle prizes;

Pert chart (critical path); Final standings/ awards &Trophy update; trophy shirts;

Banquet assignments; Banquet set-up time.

Finalize Standings and Awards

Order trophies and shirts

Pick up remaining door prizes

Finalize Banquet Preparations

NOVEMBER- Treasurer to Yacht club sets up dates and pays insurance for following year

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Cape Coral Tarpon Hunters

Duties of the President:

Serves at the pleasure of the board.
Selects a Vice President that will become the next year president (the VP will be selected from existing board members).
Serves as a mentor to VP
Selects the Secretary, Treasurer and Sgt.- At Arms.
Ensures that by-laws are followed by the board
Assigns members to various committees: Rookie hunt coordinator; sunshine; club historian; guest speaker coordinator; special pops; award &trophies ; banquet location; beach club shootout; audit of financial records
Sets the agenda for board meetings, preferably via email prior to each meeting
Serves as emcee/ host at monthly general meetings
Coordinates the February “Fishing clinic/seminar” as well as promotion of same, or selects a coordinator for said duties
Serves as emcee/ host at the annual picnic; banquet
Is responsible for distribution of keys to storage lockers
Provides guidance to VP and committees concerning important dates to effect successful programs

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Duties for the Secretary

The secretary duties consist of the following:

Board meeting duties:

The secretary will take minutes of the board meeting. Date, members present, treasurer’s report, items of discussion and time adjourned. Provide a copy of minutes to each board member by e-mail. Place a copy in the secretary’s file box for future reference.

Membership:

The secretary will prepare/distribute membership packets, membership applications membership cards, and name tags.

February fishing seminar
Each of the monthly meetings

Membership packets are to be given to new members onlyand the packet will contain:

Membership application
Letter from the current president
Rookie information sheet
Boundary chart
Club decal
Tarpon weight calculator
Current year membership card

Other duties:

Secretary will attend all Monthly Board Meetings, Special Pops Outing, Annual Club Picnic, and Banquet. If unable to attend any of these events he will notify either the President or the Vice-President, so a replacement can be secured in time.

Secretary will purchase any items that are needed to fulfill the tasks of the office and present all receipts to the treasurer for reimbursement, such as printer paper, printer ink, stamps, envelopes and etc.

The secretary shall maintain a file copy of the following for future reference:

Board meeting minutes
Calendar
Club roster
Boat US – Cooperating group program # GA82472B
And any other information that is of value to the club

Top ten commitee

Responsible for getting sizes of top ten shirts and ladies division to be presented at the annual club banquet.
Responsible for having top 10 shirts ready at the banquet for club members that are being given a recognition award for being in the top 10 and the ladies division.

S P Designs, 1215 S.E. 10 St. in Cape Coral has all the designs and color choices for Bimini Bay fishing shirts.

Special populations committee

The Special Populations Fishing Derby is held annually on the fourth Thursday in March at the Cape Coral pier, where special students are taken out on the pier to fish followed by a picnic in the pavilion.

Contact the following prior to the first of February to obtain the names and shirt sizes of participants.

Parks and Recreation/Special Populations

Lonnie Steinhauer/Sara Sansone (239) 574-0574

An inventory of shirts is maintained for ordering purposes and additional shirts may have to be ordered. Fifteen to twenty students may attend.

S P Designs, 1215 S.E. 10 St. in Cape Coral has the designs for the t- shirts.

Other duties:

A binder is maintained with additional information for the committee.

Each Special Population participant is provided with a t-shirt, it is important that they are ordered timely.

A membership signup sheet is provided at the March general meeting, for fishing buddies, setup, clean up and cooking.

Members ideally would be assigned to one student and must accompany that student at all times.

Bait shrimp 5Lbs. has previously been obtained by Roy Bennett from Merrick Sea Food in Cape Coral.

A request from members to supply live fish for our mysterious catch & release & catch again fish.

Members ideally would be assigned to one student and must accompany that student at all times.

Provisions for the picnic are to be purchased.

Any items that are required shall be purchased and present all receipts to the treasurer for reimbursement, such as t-shirts and food supplies for picnic.

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Duties for the Sergeant-At-Arms

The sergeant-at-arms duties consist of the following:

Runs the 50/50s for:

The February fishing seminar
Each of the monthly meetings
The annual club picnic

The sergeant-at-arms sells club tee shirts, hats, patches and decals:

at the annual fishing seminar
each of the monthly meetings
at the annual club picnic

At the beginning of the season the sergeant-at-arms lays out $100.00 as seed money for the 50/50s and $100.00 for the clothing sales. This is to get the season started for both 50/50s and clothing sales. This money is reimbursed to the sergeant-at–arms from the 50/50 money he collects at the end of the fishing seminar. He then maintains a $100.00 fund for both the 50/50 and the clothing fund until the last meeting of the season. If there is any money made at the end of any event, the proceeds go to the treasurer at the end of the event. The sergeant-at-arms maintains a list of all clothing items such as club tee shirts, hats, patches and decals.

The clubs inventory includes the following:

Regular club tee shirts in all sizes
Bronze colored 10 fish tee shirts in all sizes
Silver colored 25 fish tee shirts in all sizes
Gold colored 50 fish club tee shirts in all sizes
Gold colored 100 fish Master Angular tee shirts in all sizes
Gold colored 200 fish Grand Master tee shirts in all sizes
Club hats with the Cape Coral Tarpon Hunters Club logo embroidered on them, club patches, and club decals, etc.

Club tee shirts sizes are: medium, large, extra large, double extra large and triple extra large.

Screen Print Plus located in Cape Coral has all the designs and color choices for tee shirts, hats, and patches.

Sergeant-at-arms makes sure invited guest speakers are given a choice of either a hat or a shirt as a thank you for speaking at the monthly meeting.

Sergeant-at-arms is responsible for having shirts ready at monthly meetings for club members that are being given a recognition award for a certain number of fish.

Sergeant-at-arms is responsible for getting sizes and having Ex-Rookie award tee shirts available to be presented at the annual club banquet.

Banquet duties:

The sergeant-at-arms sells tickets for door prizes at the annual banquet.
Sergeant-at-arms maintains a list of past banquet contributors with addresses and contacts.
Sergeant-at-arms sends out banquet donation request letters to any contributors that the board members decide. These letters need to be sent to contributors by the middle of July with a “please respond” date within two months included in the letter. This gives the board time to solicit any other places or purchase gifts for the banquet.
Sergeant-at-arms makes contact with special awards contributors, either personally, or through Roy Bennett as the Jo Hardwick contact, and Jerry Geyer as the Bill Wallis contact.
Any donations received by sergeant-at-arms, board members or any other club member will be held by the sergeant-at-arms until the night of the banquet.
Sergeant-at-arms will provide a list of all banquet contributors. He will give a list to the Web Master for publication on the web page, and will also provide a list for each banquet table.
Sergeant-at-arms sends out thank you letters to all contributors within one week after the banquet
A separate thank you card is hand written to Bill Wallis, Jo Hardwick, and who ever sponsors the mens and ladies trophies within one week after the banquet.

Other duties:

Sergeant-at-arms will attend all Monthly Board Meetings, Special Pops Outing, Annual Club Picnic, and Banquet. If unable to attend any of these events he will notify either the President or the Vice-President, so a replacement can be secured in time.
Sergeant-at-arms will hold a key to the storage locker at the Cape Coral Yacht Club building so that he may store shirts, patches, and any other items needed to fulfill the tasks of the office.
Sergeant-at arms will purchase any items that are needed to fulfill the tasks of the office and present all receipts to the treasurer for reimbursement, such as printer paper, printer ink, stamps, envelopes, club tee shirts, etc.

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Duties of treasurer

Deposit all moneys that the club receives

Pay all bills of the club

Balance check book each month and at end of year

Go to post office pick up mail and bills

Go to yacht club in late nov to set up dates and pay insurance for the following year

Signed Shootout agreement 05102017.pdf

Officer Duties